AS 4390.6-1996

1 - AS 4390.6-1996 RECORDS MANAGEMENT - STORAGE
4 - PREFACE
5 - CONTENTS
6 - 1 SCOPE
6 - 2 REFERENCED DOCUMENTS
6 - 3 DEFINITIONS
6 - 4 RECORDS STORAGE CONCEPTS
7 - 5 CHARACTERISTICS OF A STORAGE FACILITY
7 - 5.1 General
7 - 5.2 Building environment
7 - 5.3 Internal environment
8 - 5.4 Shelving/housing
8 - 5.5 Record item containers/handling
8 - 5.6 Other criteria
9 - 6 CHARACTERISTICS OF RECORDS
9 - 6.1 Information characteristics
9 - 6.2 Physical characteristics
9 - 7 PRESERVATION AND PROTECTIVE STORAGE
10 - 8 CHARACTERISTICS OF SERVICES AND PROCESSES
10 - 8.1 Type and level of services
10 - 8.2 Retrieval requirements
10 - 8.2.1 Immediacy
10 - 8.2.2 Frequency
11 - 8.3 Cost-effectiveness
11 - 9 CHOOSING A STORAGE OPTION
11 - 10 SERVICE CONTRACT
12 - APPENDIX A - STORAGE REQUIREMENTS ASSESSMENT CHECKLIST
13 - EXAMPLE: STORAGE REQUIREMENTS ASSESSMENT WORKSHEET
14 - APPENDIX B - CONTENTS OF A MODEL DISASTER RESPONSE PLAN
14 - B1 INTRODUCTION
14 - B2 SCOPE
14 - B3 CONTENTS
15 - APPENDIX C - ENVIRONMENTAL CONDITIONS AND SAFETY STANDARDS FOR THE STORAGE OF RECORDS IN THE AUSTRALIAN GOVERNMENT
17 - APPENDIX D - LIST OF COMMON COMPONENTS OF A RECORDS STORAGE SERVICES CONTRACT
17 - D1 GENERAL
17 - D2 IDENTIFICATION OF ALL INVOLVED PARTIES
17 - D3 DATE OF EFFECT
17 - D4 DEFINITIONS
17 - D5 TERM OF THE CONTRACT/AGREEMENT
17 - D6 GENERAL DESCRIPTION OF SERVICES
17 - D7 LIABILITY OF THE PARTIES
17 - D8 GENERAL CONDITIONS OF THE CONTRACT
18 - D9

Provides guidance on the storage of records for future retrieval and use, and issues relating to systems, processes, facilities, equipment and devices used for storing records throughout their existence. Identifies essential characteristics of a storage facility and the characteristics of records which affect storage choices. Discusses preservation and security requirements, storage services and processes, how to choose a storage option and guidelines for service contracts. Appendices include environmental conditions, safety Standards and a model disaster response plan.

Storage refers to the records management function of storing records for future retrieval and use. Within this context, this Standard addresses issues relating to systems, processes, facilities, equipment and devices used for storing records throughout their existence.

First published as AS 4390.6-1996.