User Guide – AS Reusable PDF Contracts
1. Terms and Conditions:
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- Single-Use Licence: Single use for up to 3 projects / up to 6 final copies / for 3 month usage.
- Multi-Use Licence: Multiple uses for multiple projects / up to 12 final copies / for 6 month usage.
- Reusable PDF file is to be locally installed and not to be networked.
- Reusable PDF file allows “fill-in” functionality only and not available for editing of content.
- Permitted to print up to 6 or 12 final copies for projects as per licence selected.
- Initial drafts do not count toward the 6 or 12 final copies.
- Reusable PDF file is for internal use only.
- Only print and scanned pages of the amended material may be issued externally.
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2. Installation/Download:
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- Single-Use file or Multi-Use file is to be downloaded locally for use by user/purchaser for required projects.
- Reusable PDF files are not to be networked.
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3. Contract Conditions:
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- The contract conditions are provided within the Reusable PDF Format.
- The contract conditions are standard and NOT editable.
- Editable MS word versions are available from Standards Australia at copyright@standards.org.au.
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4. Annexures:
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- The annexures are located after the contract conditions.
- The annexures provide fields for the convenience of adding text by “fill-in” or strikethrough towards completion of your contract.
- Should the limit characterisation be reached, the user must print and either complete by hand or advise the external party to see a separate MS Word Addendum stating “to be read in conjunction with Annexure B of AS XXXX”.
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5. Reusable.PDF tool/file:
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- File include fields with a “fill-in" functionality only.
- File can be used as a temporary template.
- File should be “printed > scanned > saved” and then emailed to external parties.
- File cannot be “saved as” due to format.
- File cannot be issued to electronically to external parties.
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6. Saving a Reusable.PDF:
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- Due to format, the Reusable.PDF tool, cannot be “saved as” in Adobe as draft or working document, as this function locks the source code and can no longer be accessed.
- Copies of and/or changes to the file name are to be “Re-named” in File Explorer (PC) or Finder (MAC).
- Simply right-click the file that needs to be renamed and select “Re-name”.
- An alternative option to lock in the “filled-in” data/content of your working document is to “save > print > scan”.
- Please note that the originally purchased file will only be available for use, completion and issue until end of licence term.
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7. Drafts:
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- Until contract is completed by all parties, drafts are a necessary step towards contract finalisation.
- Drafts do not count towards your final contract copies ie. 6 or 12 copies.
- This to be policed by the user as per accepted terms and conditions upon purchase.
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8. Print Permissions / Issue of Draft & Final Copies:
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- Reusable PDF file is not to be issued electronically to external parties.
- The use and issue of “printed/scanned” copies to external parties is be policed by the user/purchaser.
- Once amendments and/or comments by external parties have been returned against the “printed > scanned” copies, user may continue to update Reusable PDF.
- This process may be required a several times until all parties have agreed towards the final copy.
- Printed/scanned copies are to be kept for user reference after the expiration of file.
- Once content is agreed by all parties, final copies of contract are ready for issue.
- The print copies issued are now considered part of your final copies.
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9. Expiration of File:
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- Reusable PDF file is available for use, completion and issue until end of licence term.
- After expiration date files will result in yellow expiry message with no further access to content.
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10. Special Requirements:
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- Reusable PDF file will not suffice for court case requirements.
- Reusable PDF file will not suffice for online tender eg. E-Tendering.