AS 4390.5-1996

Name: AS 4390.5-1996 - Records management - Appraisal and disposal
Brand: Standards Australia

Superseded

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Records management - Appraisal and disposal

Available format(s)

Hardcopy , PDF 1 User , PDF 3 Users , PDF 5 Users , PDF 9 Users

Language(s)

English

Published date

01-01-1996

Publisher

Standards Australia

Superseded date

30-06-2017

Superseded by

AS ISO 15489.1-2002
AS ISO 15489.2-2002

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£20.86

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1 - AS 4390.5-1996 RECORDS MANAGEMENT - APPRAISAL AND DISPOSAL
4 - PREFACE
4 - CONTENTS
5 - 1 SCOPE
5 - 2 APPLICATION
5 - 3 REFERENCED DOCUMENTS
5 - 4 DEFINITIONS
5 - 5 RESPONSIBILITY
6 - 6 APPRAISAL
6 - 6.1 General
6 - 6.2 Analysis
6 - 6.2.1 Analyse the environment in which the organization operates
7 - 6.2.2 Identifying the business functions and activities of the organization
7 - 6.3 Determining which records should be captured into a recordkeeping system
8 - 6.4 Determining how long records should be maintained
8 - 6.4.1 Determining the uses of the record within the system
8 - 6.4.2 Determining links to other systems
9 - 6.4.3 Evaluating the further uses made of the record after current use of the record has ceased
9 - 6.4.4 Allocating retention periods to the records on the basis of the total system evaluation
9 - 6.5 Documenting the appraisal process
9 - 7 DISPOSAL
9 - 7.1 General
10 - 7.2 Disposal action
10 - 7.3 Physical destruction
10 - 7.4 Retention for a further period
10 - 7.5 Transfer of custody or ownership of records
11 - 8 MONITORING

Sets out a range of records management activities that decide the ultimate fate of the records of an organization. Describes the appraisal process, the steps leading to a disposal authority and the process of carrying out a disposal program. Covers the requirements for documenting these processes, monitoring compliance and reviewing disposal authorities and programs.

Committee	IT-021
DocumentType	Standard
ISBN	0 7337 0310 0
Pages	7
PublisherName	Standards Australia
Status	Superseded
SupersededBy	AS ISO 15489.1-2002 AS ISO 15489.2-2002
Supersedes	DR 95197

Appraisal is an analytical process which determines -(a) which records should be captured into recordkeeping systems; and (b) how long such records should be maintained.Successful implementation of appraisal ensures that -(i) requirements to create records for each business activity are identified;(ii) risks for non-compliance with recordkeeping requirements are defined;(iii) adequate records are captured in recordkeeping systems;(iv) required records are retained;(v) records required over time are migrated between recordkeeping systems;(vi) records not required by each business activity are deleted or destroyed; and(vii) transfer of custody or ownership of records between organizations, where appropriate, is documented.

First published as AS 4390.5-1996.

BIP 0025-2:2002	Effective records management Practical implementation of BS ISO 15489-1
AS 4390.2-1996	Records management - Responsibilities
BIP 0025-1:2002	Effective records management A management guide to the value of BS ISO 15489-1
AS 4390.1-1996	Records management - General
AS 4390.4-1996	Records management - Control
AS 4390.6-1996	Records management - Storage

AS 4390.1-1996	Records management - General
AS 4390.4-1996	Records management - Control
AS/NZS 3905.14:1998	Quality system guidelines - Guide to AS/NZS ISO 9001, 9002 and 9003 for health services
AS 4390.6-1996	Records management - Storage

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AS 4390.5-1996

Records management - Appraisal and disposal

Table of Contents

Abstract

General Product Information

Scope

History

Standards Referenced By This Book

Standards Referencing This Book

Industry

Sub-Industry